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Event Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

Our Team:

B2B Events exists to bring together buyers and sellers in a specific marketplace. It achieves this by capitalising on the access to markets that our media brands deliver and deepens the engagement of these markets in our business. The team of 10 event specialists deliver over 50 events per year which generates more than 70% of B2B profits.

The Focus of the Role:

An exciting Event Administrator role has arisen within the B2B events department working across three titles – AM (Automotive Management), Fleet News and RAIL. Whilst primarily the role is within the Awards and Dinners team, there may be occasions where you will be required to work alongside our B2B Exhibition and Conference teams.

We are looking for an enthusiastic and energetic Event Administrator to provide administrative support in our busy events team based in Peterborough. The ideal candidate will have previous administration and ideally events experience, along with the ability to communicate confidently, both verbally and in writing.

You will be working within the events team in the day-to-day administration of a wide portfolio of events including prestigious black-tie awards evenings and networking dinners. The ideal candidate will have excellent organisational skills, the ability to prioritise and work on multiple projects simultaneously, and the ability to manage their time effectively, have a very keen eye for detail and work well within a small team.

Role Responsibility

  • Ability to confidently input financial data into internal commercial reporting documents and provide accurate reporting when required of latest bookings and sponsorship revenue.
  • Responsibility for awards judging process, including liaising with PR agencies, clients, entrants, award judges and relevant editor, chase entries to ensure deadlines are met, liaising with judges, arrange interviews, etc.
  • Accurate inputting of all delegate booking information into booking system.
  • Accurate inputting of all delegate information onto Bauer finance system, processing and sending invoices and receipts to delegates/sponsors.
  • Sending out pre-event correspondence to delegates, i.e. confirmation emails, joining instructions and other relevant information.
  • Collate delegate booking information for meetings and reports.
  • Take minutes at weekly event meetings.
  • Assist event manager with delivering marketing and communications plan for each upcoming event.
  • Update event websites with content.
  • Assist with receiving and paying invoices to delegates and event suppliers using internal systems, i.e. Proactis.
  • Responsible for securing payment of events by delegates/sponsors prior to the event.
  • Assist with event build-up, i.e. preparing any collateral required for onsite.
  • Assisting with various duties as requested by the Event Manager (and team) either pre-event or at an event. Primarily on the Awards & Dinners team, but duties could extend to assisting the exhibition and conference teams.
  • Analyse and collate post event questionnaires, producing charts and feedback using programmes such as Survey Monkey.

The Ideal Candidate

  • Excellent communication skills internally, within the team, and externally, to delegates, guests, sponsors, exhibitors, speakers, etc.
  • Initiative to complete, within a time frame, a task and overcome obstacles.
  • Strong and accurate attention to detail in all work, particularly pre-event administration, invoicing and mailings.
  • Professional manner and attitude at all times, especially in conduct and behaviour at an event, with care and attention to how behaviour can be perceived.
  • Ability to plan your own workload and work unsupervised.
  • Self-motivated and enthusiastic about tasks and assisting the team – in particular through busy periods.
  • Excellent telephone skills and the ability to liaise with delegates or internal and external suppliers.
  • Strong organisational skills, including the ability to identify, plan and work to short and long term objectives, and to work under pressure and to ensure deadlines are met and objectives achieved.
  • Commitment to the aims and objectives of the Bauer Media B2B Events Team.

Package Description

Rewards packages at Bauer Media offer a range of salary sacrifice Benefits, such as our pension scheme and flexible holidays, as well as exclusive Perks like great deals and discounts for everyday life.

  • 25 days holiday + bank holidays
  • Discounted high street vouchers
  • Internal Bauer Academy – Wide range of learning opportunities to support with your Career Development (Bauer Media Group - Academy: Posts | LinkedIn)
  • Opportunity to buy additional holiday
  • Company pension 
  • Cycle to work scheme, tech loan scheme and groups discounts for healthcare insurance
  • Discounted subscriptions on Bauer publications (50%)
  • Thrive initiatives – Wellbeing at Bauer
  • Opportunities to contribute to our Belonging@Bauer and Sustainability initiatives

About the Company

About Bauer Media Group

Bauer Media Group has become an enduringly successful media corporation by focusing on creating content that matters most to millions of people around the world: from print and online publishing to radio and money-helper services for consumers, as well as sales and marketing services for SMB. Family-owned in the 5th generation, Bauer focuses on the long term, with a consumer-first mindset that guides us across our increasingly diverse portfolio. Our workforce of 15,000 shares a passion – to deliver content and services that are popular with, and helpful to, our customers and partners.

As the UK’s biggest selling magazine publisher, we create iconic and influential magazine media brands, digital properties and associated consumer and B2B live events for diverse, passionate audiences.  We reach 25 million consumers through our portfolio, which includes heat, Grazia, Closer, Empire, Motor Cycle News, Parkers, Mother& Baby, TV Choice, Take a Break, Bella, Yours, Garden News and Country Walking.  Our scale, coupled with the breadth of our portfolio, gives us an advantage over pure play magazine competitors. It also gives us a huge responsibility - our brands become the lens through which our audiences see the world, and for this reason, we take our responsibilities as a media outlet very seriously, recognising that we are responsible for shaping perceptions in the wider world.

Belonging at Bauer Mission statement

People are at the heart of everything we do. Inclusivity is part of who we are. We celebrate diversity in all its forms, and encourage authenticity, knowing that our differences are celebrated.

What we will offer you

Quite simply, our promise to you is that Bauer Media is a great place to do great work with great people. Our people take an enormous amount of pride in the brands they support. They like their team members, and they feel supported by their managers. We all take collective responsibility for our culture, because we know it has a ripple effect out across our brands. That’s why our culture of inclusion at work, Belonging at Bauer, is at the heart of everything we do. Belonging at Bauer is about our dual goals of being as representative as we can of the audiences we serve, and about creating a working environment where all our people feel able to bring their whole selves to work every day. It’s part of everything we do, and everyone who works here is responsible. If you join us, you’ll be an important part of this as well.

Our mental health at work

We’re proud to be the driving force behind the “Where’s your head at?” campaign, which is working to put Mental Health First Aiders on an equal footing with traditional workplace First Aiders. This is a priority for all of us that work at Bauer and we now have fully trained Mental Health First Aiders supporting and working across all of our UK locations.

Bauer Core Values

Creativity - We create unique, high quality content that delights our audiences.

Ambition - We think big and bold, pushing boundaries and embracing change.

Passion - We approach every day with curiosity, commitment and a lively positive mindset.

Teamwork - We learn from each other and take the time to understand both challenges and opportunities, working together to find the right solution.

Trust - We are open, respectful and honest.

Inclusivity - We encourage different points of view and perspectives and value all contributions.

Responsibility - We make measured and thoughtful decisions that support the business vision.

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